Shiftmate
Cleaning service job cost Excel template
Calculate the cost of the cleaning job with crew size, work time, hourly cost, materials and transportation. Compare the bid amount with the contribution.
Prepared by:Shiftmate Product and Operations Team · Son kontrol:
Actual file previews
The images below are the actual data entry and executive summary pages of the workbook to be downloaded.
Step by step usage
Examine the example and prepare the blank file
Do not write the hours per person as the total of the entire team. If times vary across the team, calculate weighted hours per person or use separate work lines. Hourly cost is the operating cost you determine. Material and transportation areas are the total cost of the job; otherwise enter 0. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.
Write actual records in the yellow fields
Person-hours are number of persons × hours per person. Labor person-hours × cost per hour; direct job cost is labor + materials + transportation. The bid contribution is calculated by subtracting the direct cost from the bid amount. The number of people must be a positive integer. The top summary shows total cost, total contribution, and total person-hours. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.
Fix control alerts and review summary
Confirm labor time with field crew. Reconsider offers with negative contributions.
What does this Excel file solve?
Calculate the cost of the cleaning job with crew size, work time, hourly cost, materials and transportation. Compare the bid amount with the contribution. Do not write the hours per person as the total of the entire team. If times vary across the team, calculate weighted hours per person or use separate work lines. Hourly cost is the operating cost you determine. Material and transportation areas are the total cost of the job; otherwise enter 0. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.
What's inside the file?
Total person-hours, Direct job cost, Bid contribution. The file contains sample rows, canned formulas, data validation fields, risk colorings, and executive summary.
Calculation and control logic
Person-hours are number of persons × hours per person. Labor person-hours × cost per hour; direct job cost is labor + materials + transportation. The bid contribution is calculated by subtracting the direct cost from the bid amount. The number of people must be a positive integer. The top summary shows total cost, total contribution, and total person-hours. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.
Worked example: Cleaning service job cost: calculation example
2 people, 4 hours per person. Cost of 200 TL per hour. 300 TL materials, 100 TL transportation, 3,000 TL bid. Result: 8 person-hours, 2,000 TL direct cost and 1,000 TL bid contribution.
Decisions that can be taken as a result of this
Confirm labor time with field crew. Reconsider offers with negative contributions
Common usage mistakes
Mistaking team time for per person time. Assuming tax and overhead within the account. Using the summary total as the final result without correcting the lines with control warnings
Limits and proper use
It is not a payroll or statutory labor cost calculation. Insurance, office expenses and taxes are not added automatically. The bid contribution is not the final operating profit. The file is prepared for 150 record lines. The parent summary includes all valid rows, regardless of filters. When capacity is full, open a new period copy; additional rows require the summary and validation ranges to be updated as well. There are no macros, external data connections or automatic notifications.
Compatibility and quality control
Two pages of this file were visually inspected; Formulas were recalculated and checked in empty, sample and incorrect entry scenarios. There was no separate device testing of the Excel desktop application. .xlsx without macro; formulas and drop-down lists are included in the file. The tracking page includes 150 preset record lines and a standalone Sample page. Prepared for desktop Excel; Check views and validations in other spreadsheet applications.
Scope of this file
This independent file cleaning service is prepared for business cost. It's not that Shiftmate automates this industry workflow; The application focuses on team, shift and timesheet management.
Relevant official and technical resources
Frequently asked questions
Where does the hourly cost come from?
You enter the cost that you verify yourself. There is no minimum wage or regulatory default rate on file.
What if people in the team work different hours?
Enter average hours by dividing total person-hours by the number of people or track the job in separate lines; Do not double count the bid amount.
Can the bid amount be zero?
Yes. 0 can be entered for cost study; The contribution appears as negative as the cost.
Do I need to create an account to download the file?
No. You can download the Excel file directly after creating a download request with your email address. Creating a workspace is not mandatory. If there is an area that does not meet your needs, you can request an edit via the contact form.