Shipping trip cost tracking Excel template

Actual file previews

The images below are the actual data entry and executive summary pages of the workbook to be downloaded.

Step by step usage

1. Examine the example and prepare the blank file

   One line is one time. Include the empty return for this job in the total mileage. Income and expenses must be based on the same tax and currency. Subcontractor expenses should not be added to other expenses a second time. Verify missing invoice amounts before writing them off as absolute zero. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.

2. Write actual records in the yellow fields

   The expedition cost is the sum of four direct expenses. The expedition contribution is revenue minus this cost. TL/km cost is calculated as total cost / trip kilometre. General TL/km is total cost / total mileage. The negative contribution remains visible. Creates a zero mileage or negative expense record control. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.

3. Fix control alerts and review summary

   Check out low contribution routes. Include the blank return in the price negotiation.

What does this Excel file solve?

Compare trip revenue, fuel, transit, subcontract and other direct expenses. Excel template calculating trip contribution and TL/km cost. One line is one time. Include the empty return for this job in the total mileage. Income and expenses must be based on the same tax and currency. Subcontractor expenses should not be added to other expenses a second time. Verify missing invoice amounts before writing them off as absolute zero. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.

What's inside the file?

Direct trip cost, Trip contribution, Cost TL/km. The file contains sample rows, canned formulas, data validation fields, risk colorings, and executive summary.

Calculation and control logic

The expedition cost is the sum of four direct expenses. The expedition contribution is revenue minus this cost. TL/km cost is calculated as total cost / trip kilometre. General TL/km is total cost / total mileage. The negative contribution remains visible. Creates a zero mileage or negative expense record control. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.

Worked example: Freight trip cost tracking: calculation example

500 km, 10,000 TL. 3,000 TL fuel, 500 TL transit fee. 1,000 TL subcontractor, 500 TL other. Result: Cost is 5,000 TL, contribution is 5,000 TL and direct cost is 10 TL/km.

Decisions that can be taken as a result of this

Check out low contribution routes. Include empty return in price negotiation

Common usage mistakes

Skipping the empty return mileage. Accepting the contribution as the net profit of the business. Using the summary total as the final result without correcting the lines with control warnings

Limits and proper use

Depreciation, insurance, financing, driver's flat fee and tax are not automatically added. There is no GPS or fuel card connection. The contribution is the amount directly after expenses. The file is prepared for 150 record lines. The parent summary includes all valid rows, regardless of filters. When capacity is full, open a new period copy; additional rows require the summary and validation ranges to be updated as well. There are no macros, external data connections or automatic notifications.

Compatibility and quality control

Two pages of this file were visually inspected; Formulas were recalculated and checked in empty, sample and incorrect entry scenarios. There was no separate device testing of the Excel desktop application. .xlsx without macro; formulas and drop-down lists are included in the file. The tracking page includes 150 preset record lines and a standalone Sample page. Prepared for desktop Excel; Check views and validations in other spreadsheet applications.

Scope of this file

This independent file is prepared for shipping expedition cost tracking. It's not that Shiftmate automates this industry workflow; The application focuses on team, shift and timesheet management.

Relevant official and technical resources

• Microsoft: SUMIFS function

Frequently asked questions