Textile size and color stock tracking Excel template

Actual file previews

The images below are the actual data entry and executive summary pages of the workbook to be downloaded.

Step by step usage

1. Examine the example and prepare the blank file

   A model-color-size combination is a single line. The body is free text; Write consistent values, such as S or 38. All quantities are in units and must be entered in whole numbers. A customer return is only a product returned to resellable stock. Do not use this area for damaged returns. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.

2. Write actual records in the yellow fields

   The remaining quantity is opening + entry − sales + customer return. Make-up requirement is the minimum stock minus the positive part of the remaining quantity. If the return exceeds the sales quantity or the stock is negative, a check is required. Opening the same model-color-size a second time is also stimulated. The summary shows the total number of units and missing variants; It does not create an order. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.

3. Fix control alerts and review summary

   Add the missing sizes to the purchasing list. Confirm variants by physical count.

What does this Excel file solve?

Watch model, color and size variants separately. Calculate the remaining quantity and minimum stock requirement from opening, entry, sales and customer returns. A model-color-size combination is a single line. The body is free text; Write consistent values, such as S or 38. All quantities are in units and must be entered in whole numbers. A customer return is only a product returned to resellable stock. Do not use this area for damaged returns. Use the yellow input fields on the tracking page; Do not change the blue formula fields. The sample sheet is filled with fictitious records and does not count towards the actual work total.

What's inside the file?

Remaining variant stock, Minimum completion quantity, Missing variant summary. The file contains sample rows, canned formulas, data validation fields, risk colorings, and executive summary.

Calculation and control logic

The remaining quantity is opening + entry − sales + customer return. Make-up requirement is the minimum stock minus the positive part of the remaining quantity. If the return exceeds the sales quantity or the stock is negative, a check is required. Opening the same model-color-size a second time is also stimulated. The summary shows the total number of units and missing variants; It does not create an order. An empty mandatory field is distinguished from a real zero. Correct missing or incorrect records in the control column; Since these lines are excluded from the summary, do not use the total as a final report until the problem is resolved.

Worked example: Textile size and color stock tracking: calculation example

Model T-01, black, size M. 10 openings, 5 entries, 12 sales, 1 return. Minimum stock 6 pieces. Result: Remaining stock is 4 units, minimum completion requirement is 2 units.

Decisions that can be taken as a result of this

Add the missing sizes to the purchasing list. Confirm variants by physical count

Common usage mistakes

Collecting all sizes in one model line. Considering the damaged returns as salable stock. Using the summary total as the final result without correcting the lines with control warnings

Limits and proper use

It does not include barcodes, warehouse transfers, supplier returns and cost valuation. One file is suitable for one stock location and period. Cumulative amounts are kept instead of transaction history. The file is prepared for 150 record lines. The parent summary includes all valid rows, regardless of filters. When capacity is full, open a new period copy; additional rows require the summary and validation ranges to be updated as well. There are no macros, external data connections or automatic notifications.

Compatibility and quality control

Two pages of this file were visually inspected; Formulas were recalculated and checked in empty, sample and incorrect entry scenarios. There was no separate device testing of the Excel desktop application. .xlsx without macro; formulas and drop-down lists are included in the file. The tracking page includes 150 preset record lines and a standalone Sample page. Prepared for desktop Excel; Check views and validations in other spreadsheet applications.

Scope of this file

This independent file is prepared for textile size and color stock tracking. It's not that Shiftmate automates this industry workflow; The application focuses on team, shift and timesheet management.

Relevant official and technical resources

• Microsoft: SUMIFS function

Frequently asked questions