Shift coverage gap analysis tool

Step by step usage

1. Enter actual period data

   Replace the sample values with your own business's data for the same date range and the same unit of measure.

2. Read the result and assumptions together

   The required and planned number of employees for each hour or interval are compared. Negative difference indicates open capacity and positive difference indicates available buffer. Examine the result not just as a single number but for its sensitivity to change in inputs.

3. Save the scenario and measure again

   Once you make a decision, write down the input and the date. Address the largest negative difference first. Separate the role-based minimum from the total number of people. Deduct breaks and leaves from the planned active number.

What does this tool calculate?

Compare required and planned hourly employee numbers to find open coverage windows.

formula

Coverage difference = planned employee - required employee

Calculation method

The required and planned number of employees for each hour or interval are compared. Negative difference indicates open capacity and positive difference indicates available buffer.

Worked example

12:00 requirement: 7 people. Planned: 5 people. 13:00 requirement: 8 people. Planned: 8 people. Result: A two-person gap appears in the 12:00 window, and balanced coverage appears in the 13:00 window.

How should the result be interpreted?

Address the largest negative difference first. Separate the role-based minimum from the total number of people. Deduct breaks and leaves from the planned active number

Common usage mistakes

Mistaking total shift workers as active capacity. Combining role minimums. Using different interval lengths in the same table

Limits of the model

The tool does not produce a demand forecast; You must provide the required person value with your operation data or separate capacity model.

Is your data safe?

Calculation and file analysis runs in your browser. The operation files you upload are not sent to a server by this tool.

Frequently asked questions